SaaS Article - Transforming the printing business with Cloud and SaaS technologies (Source: SaaS Industry)

Transforming the printing business with Cloud and SaaS technologies

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At a Glance

¬†With the rise of cloud computing and SaaS, it’s possible to shift printing to the cloud, allowing printers to access the network. In cloud printing, the documents are transmitted to the printer, and the information is stored on the cloud; it gets printed from any cloud-connected printer.

Although printing is one of the most basic business operations, it generates many issues in organizations. SaaS was formerly utilized for Internet-based services such as multi-function communications, portals, email marketing, and file sharing, among others. SaaS has risen in popularity in both external and internal workflow over the years.

With the development of cloud computing and SaaS, it’s now feasible to move print administration to the cloud, allowing printers to be accessible over the network using cloud computing. The way we print, work, and manage our documents is changing thanks to SaaS Printing. It’s not only a different delivery model; it also alters how printing software is used, licensed and improves end-user experience and productivity in ways that traditional printing can’t.

Cloud and SaaS Printing

Cloud printing connects printer stations with digital devices such as cellphones, laptops, tablets, and workstations. On the other hand, traditional printing through cables is plagued by software driver difficulties, compatibility concerns, and device connection issues. Today’s cloud printing service does away with printer drivers instead of connecting the printer and device and allowing the printer to receive digital data over the cloud. Consequently, users may print seamlessly and reliably across the network, regardless of the hardware they’re using or where they’re located.

The solution under the print-as-a-service paradigm is stored in the cloud of the service provider. Apps and data are maintained in the same way as any other SaaS offering: there are no servers, applications, or database management to worry about for your IT staff. The importance of browser-based user access and mobile device application components cannot be overstated.

Cloud printing services route print jobs between your computer, smartphone, or tablet and transmit them to an internet-connected printer, allowing you to print from any web-connected device. It also allows users to find printers fast and print from their own devices without installing drivers. Cloud printing may be used with either cloud-ready or legacy printers and generally requires installing a cloud print connection on the device.


Compared to traditional printing models, SaaS printing offers more advantages and benefits. Let’s look at some of the benefits,

  • Quicker Implementation

Cloud printing provides a practical and straightforward option for everyone; users no longer need to be concerned about software, drivers, or connections. It’s simple and easy to set up cloud printing using a SaaS approach.

  • Lower Costs

SaaS printing enables businesses to satisfy print-on-demand requirements, reduce printing costs, and eliminate the need to purchase, deploy, and manage gear and software. SaaS printing’s capability and simplicity of use also mean fewer printing-related Help Desk calls. Cloud printing enables businesses to satisfy print-on-demand requirements, reduce printing costs, and eliminate the need to purchase, deploy, and maintain gear and software.

  • Lower Security Risk

Organizations pay per printer for SaaS printing, which is available on a monthly basis. There are fewer upfront expenses and risks if things don’t work out because there are no long-term commitments, and you pay for what you need.

  • Scalability 

Organizations will benefit from the flexibility and scalability of SaaS printing. SaaS printing will develop and expand with the business to ensure its success. Companies don’t have to bother about upgrades or updates with SaaS printing. Software upgrades are carried out instantly and in real-time, thanks to the cloud. The most recent features and fixes will be available. 

Compared to traditional printing, SaaS and cloud printing are more efficient and cost-saving. And, printing from the cloud can be simple. It can also help your business save money. Also, it offers everyone printer access across a network rather than having a printer connected to each computer.

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